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your incentive questions, answered
From planning reward programs to coordinating global recognition trips, we’ve helped hundreds of companies create unforgettable travel experiences. Here are some of the most common questions we hear — and how MMI helps make every step effortless.
Whether you’re launching your first sales reward program or managing your next President’s Club, these answers will help you understand how we partner with organizations of every size to plan, execute, and measure success.
Planning & Budgeting for Reward Travel
We will do our best to support any time frame you are working with, however, most companies begin 9–12 months before the trip to secure preferred venues, group rates, and flight availability. 12–18 months is ideal for any destination to get the best rates and availability.
Budgets vary widely depending on destination, duration, and inclusions. We see budgets ranging as follows:
Hawaii: starting at $4,500 per person for 5 nights
Includes $1,200 airfare budget
Breakfast daily
Welcome/Farewell Event
MMI Service inclusions
Fiji: starting at $4,600 per person for 6 nights
Includes $1,100 airfare budget
Breakfast daily
Welcome/Farewell Event
Two group excursions
MMI Service inclusions
Europe: starting at $5,500 per person for 5 nights
Includes $1,800 airfare budget
Breakfast daily
Welcome/Farewell Event
MMI Service inclusions
Mexico/Caribbean: starting at $2,800 per person for 4 nights
Includes $1,000 airfare budget
All-inclusive resort
Welcome/Farewell Event
MMI Service inclusions
Luxury Mexico/Caribbean: starting at $4,600 for 4 nights
All-inclusive resort
Welcome/Farewell Event
Includes $1,500 airfare budget
MMI Service inclusions
MMI tailors programs to deliver maximum impact at every budget level.
Absolutely. Many clients have in-house event or travel staff. MMI can act as your strategic partner — managing logistics, contracts, or onsite delivery while your team focuses on participant engagement.
We start by understanding your group profile, goals, and culture. Then we shortlist destinations that match your audience and brand — whether that’s a beachfront resort, a European city, or an off-the-grid adventure.
Travel, Registration, and Onsite Support
Yes. Our dedicated flight coordination team books and manages all travel arrangements, ensuring a smooth experience from departure to return. We also handle airport transfers, ground transportation, and group logistics onsite.
When MMI helps book the flights for your participants, the operations and onsite teams monitor travel in real time. If disruptions occur, we proactively rebook, reroute, or reschedule as needed — keeping participants informed and minimizing stress.
Most corporate recognition programs allow attendees to bring a guest or spouse. MMI will help you define guest policies, manage additional bookings, and coordinate experiences designed for both attendees and companions.
We provide clear communication on passports, visas, and other travel requirements well before departure, along with any destination-specific updates or safety advisories. The participant is required to secure their own documentation based on their individual needs.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Destinations, Experiences, & Participant
The Caribbean, Mexico, and Western Europe remain perennial favorites. Lately, we’ve seen rising interest in Asia-Pacific and cultural destinations that offer a blend of exploration and relaxation.
Definitely. Many organizations now incorporate purpose-driven elements such as volunteer opportunities, local community projects, or sustainability initiatives to make their trips even more meaningful.
We tailor each itinerary to your audience — from curated excursions and themed dinners to personalized welcome gifts — so every participant feels recognized and valued.
Yes. In addition to large-scale President’s Club-type events, we manage executive retreats, leadership summits, and small-group reward travel, all with the same attention to detail and creativity.
Destinations, Experiences, & Participant
The Caribbean, Mexico, and Western Europe remain perennial favorites. Lately, we’ve seen rising interest in Asia-Pacific and cultural destinations that offer a blend of exploration and relaxation.
Definitely. Many organizations now incorporate purpose-driven elements such as volunteer opportunities, local community projects, or sustainability initiatives to make their trips even more meaningful.
We tailor each itinerary to your audience — from curated excursions and themed dinners to personalized welcome gifts — so every participant feels recognized and valued.
Yes. In addition to large-scale President’s Club-type events, we manage executive retreats, leadership summits, and small-group reward travel, all with the same attention to detail and creativity.
Program Design & ROI FAQs
We can help clients review performance data such as qualification rates and participant satisfaction to evaluate program success. Our post-trip survey can provide reporting on metrics for executive teams and future planning.
Reward travel builds connection and loyalty in ways money can’t. A shared trip fosters camaraderie, culture, and emotional impact that lasts long after the event — motivating teams year-round.
We can collaborate with clients to define qualification criteria, communication cadence, and award tiers — ensuring your program drives engagement and performance from day one.
We can! After each incentive trip, MMI can collects feedback from attendees, analyze engagement data, and summarize outcomes to help you refine and strengthen future programs.
Destinations, Experiences, & Participant
The Caribbean, Mexico, and Western Europe remain perennial favorites. Lately, we’ve seen rising interest in Asia-Pacific and cultural destinations that offer a blend of exploration and relaxation.
Definitely. Many organizations now incorporate purpose-driven elements such as volunteer opportunities, local community projects, or sustainability initiatives to make their trips even more meaningful.
We tailor each itinerary to your audience — from curated excursions and themed dinners to personalized welcome gifts — so every participant feels recognized and valued.
Yes. In addition to large-scale President’s Club-type events, we manage executive retreats, leadership summits, and small-group reward travel, all with the same attention to detail and creativity.
Destinations, Experiences, & Participant
The Caribbean, Mexico, and Western Europe remain perennial favorites. Lately, we’ve seen rising interest in Asia-Pacific and cultural destinations that offer a blend of exploration and relaxation.
Definitely. Many organizations now incorporate purpose-driven elements such as volunteer opportunities, local community projects, or sustainability initiatives to make their trips even more meaningful.
We tailor each itinerary to your audience — from curated excursions and themed dinners to personalized welcome gifts — so every participant feels recognized and valued.
Yes. In addition to large-scale President’s Club-type events, we manage executive retreats, leadership summits, and small-group reward travel, all with the same attention to detail and creativity.
Partnering With Our Team
We work with clients across media, telecom, financial services, manufacturing, and other industries where performance recognition is key. Our programs are tailored to fit each organization’s culture and goals.
With 65+ years of experience, a high client retention rate, and programs delivered on six continents, MMI combines strategic insight, creativity, and hands-on execution — making recognition programs easy for you and unforgettable for your team.
Simply reach out. We’ll schedule a short consultation to learn about your goals, timeline, and audience — then develop a custom proposal that fits your budget and vision.
still have questions about your next recognition program?
Every company’s goals and people are different — and that’s what makes incentive travel powerful. Tell us what success looks like for your team, and we’ll help you create a program that delivers it.
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